09/17/2001
Changed both Document Header (Type D) and Document Line (Type L) records as follows:
Document Type (Columns 3-6)
R/O - Changed to: Optional
Description - Changed to: Enter document type or leave blank.
Field Value - Changed to: PGQ, Space
Agency Code (Columns 7-10)
R/O - Changed to: Optional
Description - Changed to: Enter agency code of submitting agency or leave blank.
Field Value - Changed to: Removed contents
Batch Number (Columns 11-16)
R/O - Changed to: Required
Description - Changed to: Leave blank.
Field Value - Changed to: Spaces
07/01/2001
Removed Batch Header Information as follows:
Batch Header (Record Type B) - Completely removed from the layout
Document Header Record (Record Type D) - Changed Document Type, Agency Code, and Batch Number fields (Columns 3-16) to Filler fields.
Document Line Record (Record Type L) - Changed Document Type, Agency Code, and Batch Number fields (Columns 3-16) to Filler fields.
05/15/2001
Descriptions
Accounting Period Description changed to: Input Optional. Defaults to the current accounting period for the current fiscal year. Nothing will appear in this field when processing the document.
Budget Fiscal Year Description changed to: Input Optional. Defaults to the current fiscal year. During the second year of a biennial appropriation, enter the first fiscal year of the biennium.
04/08/1999
Document Line Record
Changed Filler, columns 178-930, length 753 to columns 178-289, length 112
Added PA Line Number, columns 290-292, length of 3.
Added Filler, columns 293-930, length 638
01/06/1999
Field names were changed to clarify their meaning. Some examples from the Document Header Record are as follows:
Responsible Agency/Org (Agency) to Responsible Agency
Object/Sub (Object) to Object
>Many field descriptions were changed to include additional coding instructions or to adapt it to the Missouri installation
- Required/Optional Indicators (C-Conditional, O-Optional, R- Required, S-System Maintained)
Document Header Record
|
Field Name |
Starting
Position |
From |
To |
|
Name through Address (Zip) |
113 |
D |
S |
|
Organization Name |
293 |
D |
S |
|
Fund |
325 |
O |
R |
|
Organization |
332 |
C |
R |
|
Sub Organization |
336 |
C |
O |
|
Appr Unit |
338 |
C |
R |
|
Activity |
347 |
C |
O |
|
Object |
351 |
C |
R |
|
Sub-Object |
355 |
C |
O |
|
Job Number |
357 |
align="center"
C |
O |
|
Rept Cat |
365 |
C |
O |
|
Amount |
369 |
C |
R |
|
Function |
695 |
O |
R |
Document Line Record
|
Field Name |
Starting
Position |
From |
To |
|
Line |
37 |
01-99 |
001-999 |
|
Accounting Line |
176 |
|
>Spaces |
Batch Header
|
Field Name |
Starting
Position |
From |
To |
|
Batch Number |
11 |
NM |
AN |
|
Net Amount |
39 |
AN |
NM |
|
Batch Control Count |
65 |
>AN |
NM |
Document Header
Field Name |
Starting
Position |
From |
To |
|
Batch Number |
11 |
NM |
AN |
|
Amount |
369 |
AN |
NM |
|
Item Total |
802 |
AN |
NM |
Document Line Record
|
Field Name |
Starting Position |
From |
To |
|
Batch Number |
11 |
NM |
AN |
|
Unit Cost (Amount) |
142 |
AN |
NM |
|
Total Cost (Amount) |
157 |
AN |
NM |
Document Header Record
Starting in Column 112 - Filler was changed to Vendor Address Indicator - Length of 1
Starting in Column 816 - The following four fields were added. See layout for field descriptions and coding instructions.
MBE Participation Indicator
MBE Participation Percentage
WBE Participation Indicator
WBE Participation Percentage
Document Line Record
Starting in Column 176 - Accounting Line description was changed to "Leave Blank" and Field Value was changed to spaces.
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